How to buy staffing services from Konnex

Most public buyers can start with a written quote. This page covers small purchases, cooperative contract subcontracting and formal solicitations, plus the documents we send.

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Last updated Oct 18, 2026

3 ways to buy

Choose the route your purchasing policy allows. If you are unsure, ask your purchasing office which threshold applies, or ask us.

1

Small purchase or informal quote

If the expected cost sits under your micro-purchase or informal quote threshold, you can request a written quote from Konnex and issue a PO. Many policies ask for 2 or 3 quotes at this level. We reply in your format.

For purchases paid with federal award funds, 2 CFR 200 sets the micro-purchase threshold at $15,000 and the simplified acquisition threshold at $350,000 from Oct 1, 2025. Your own policy may be lower.

Source: OMB final rule revising 2 CFR 200, 90 FR 41872.

2

Subcontract under a cooperative contract

Many agencies buy staffing through cooperative contracts that another public entity has already competed. Konnex does not hold its own cooperative contract today. Where a contract holder is allowed to use subcontractors, we can support placements under their award, subject to that contract's terms.

3

Formal RFQ or RFP

Above your informal threshold, you will run a formal solicitation. Add Konnex to your bidders list for recruitment, contract staffing and executive search. We respond with pricing, approach and the forms you require.

Informal quote thresholds vary

A few examples, so you can see the range. Always check your current policy.

Examples of informal quote thresholds
EntityInformal quote range
Texas (state)3 informal quotes from $10,000 to $25,000
Ohio (state)Informal under $50,000
Illinois (state)Informal under $100,000
California K-12 and community collegesInformal under $114,500
ColoradoDocumented quotes up to $250,000
City of Oviedo, FL1 quote to $5,000; 3 quotes from $5,000 to $50,000

Sources: E&I Cooperative Services, Small Dollar Thresholds by State, Dec 2024; City of Oviedo purchasing thresholds.

What we send

From quote to start

  1. Send the role. Duties, pay range, start date and the purchasing route you plan to use.
  2. Get a written quote. In your format if you have one.
  3. Issue a PO. We invoice against it. Net 30 is our default.
  4. We start the search. Shortlist target: 5 business days.

Codes for your vendor system

Use these to find or classify Konnex in your purchasing portal.

561311Employment Placement Agencies
561312Executive Search Services
561320Temporary Help Services
541612Human Resources Consulting Services
541611Administrative Management and General Management Consulting Services

Timing tip: 46 states start their fiscal year on July 1. Spring is budget season, and new-year POs often open in July and August. Source: NCSL.

Common questions

Plain answers for hiring managers, HR and procurement. Still unsure? Ask us directly.

What is the federal micro-purchase threshold?

For purchases funded by federal awards under 2 CFR 200, the micro-purchase threshold is $15,000 and the simplified acquisition threshold is $350,000, effective Oct 1, 2025. Your own policy may set lower limits.

Can we piggyback on another agency's contract with you?

Konnex does not hold its own cooperative or piggyback contract today. Where a cooperative contract holder can use subcontractors, we can support placements under their award.

Will you complete our vendor registration?

Yes. Send your vendor packet and we will complete it and return the forms your portal asks for.

What payment terms do you accept?

We invoice against your PO and work to your payment terms. Net 30 is our default.

Can you quote in our format?

Yes. Send your quote form or pricing sheet and we will fill it in.

Ready for a quote?

Send the role and your purchasing route. We reply within 1 business day.

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